Please note our new phone number. The old number 951-680-8624 will be disconnected approximately 12/1/2009.
Welcome!
Welcome to the Park Vista II Homeowners Association website. This website has been created to keep homeowners and residents of Park Vista II apprised of pertinent information regarding our Assocation. Some of the things you may find here are meeting notifications, meeting minutes, newsletters, and financial information on our Association. Many of these records will be in pdf format. If you require Adobe Acrobat, please download a free version by clicking here. To locate documents, select the Association Records tab on the menu bar.
This Association exists to ensure the quality of life of its residents as well as maintaining appropriate balances to positively improve home values. As such, we welcome feedback from homeowners and residents and will be addressing your questions, concerns and suggestions. Should you require more immediate response, please feel free to email us at board@parkvista2hoa.com. Please be sure to leave your contact information so we can get back to you.
We hope you find this web site informative as well as a place to offer feedback. If you would like to see something added or have suggestions for our community website, please let us know. This is our community and together we can make it a great place to live!
The Board of Directors wants to address all of our homeowners and residents concerns. Please contact us via email at board@parkvista2hoa.com or via our pager at 951-732-7802 or by mail. Please be sure to leave contact information for us to respond to you!
Payment Reminder
Please be sure you are sending payments to our new post office box. Payments sent to our former management company (Weldon Brown) may result in your payment being received late and a late charge being assessed to your account. Late fees are $10 for the month if payment is received after the 15th of the month. Payments are due on the 1st of each month. If you are using an automatic bill-pay service, please be sure to update the mailing address.
The Board of Directors encourages homeowners to pre-pay for the full year. This is an option available to homeowners if they so choose.
Graffiti – It’s everyone’s responsibility!
Graffiti throughout our neighborhood is a tremendous eye-sore and hurts our property values. We all need to take a proactive approach to graffiti, not just rely on your neighbors to address the problem. Graffiti does not seem to be going away, and in some areas the problem has only increased. If you see graffiti, please contact Riverside’s One Call Does It All line at 951-826-5311 or directly at 311. Reports of graffiti can be made online via Riverside’s website by clicking here.
Graffiti on property fences are the responsibility of the homeowner. The City of Riverside will respond with removal of graffiti where they can reach from the neighborhood streets without having to drive through our Common Areas to reach the vandalized areas. Riverside performs this graffiti removal service at no charge to the residents.
Areas that cannot be reached by the City of Riverside within the Common Areas are the responsibility of Park Vista II Homeowners Association. Our new landscape company provides graffiti removal as part of our monthly costs for the Common Area. If you notice graffiti, please notify your Board of Directors via the pager or email or our Contact Us page.
What your Board of Directors have been working on
We have been busy:
~Providing newsletters to keep our homeowners apprised of issues within the Association.
~Correcting fiscal damages as the result of previous contracts with Weldon Brown Management Company. This company no longer manages our Association affairs, saving us thousands of dollars a year!
~Enforcing collection activities and collecting monies owed to the Association from delinquent accounts.
~Creating a state mandated reserve fund of 6 times our monthly expenses.
~Much needed trimming of Association trees and stump removal for fallen trees, which cost an estimated $4500. This trimming was indeed costly as the trees had not been trimmed in several years; however, continual maintenance of the trees will not cost as much on a year to year basis.
~Twice correcting vandalism to our park watering systems which cost the Association approximately $1200 in repairs. If you see any vandalism, please report it to 911 or the Board of Directors.
~Working with the landscapers to ensure sprinklers that are buried under overgrown grass are uncovered to help ensure proper watering of our Common Areas.
~Creating a website to disseminate information to all homeowners and residents.
We will be working on the following over the next few months:
~Requesting, receiving, and reviewing bids regarding playground equipment. The playground equipment is old and falling apart. Our goal is to replace the equipment as we can afford to.
~Requesting, receiving, and reviewing bids for replacement and/or repair of park signs
~Reviewing the feasibility of a community message board for notices and information for homeowners
~Scanning documents related to the HOA for placement on our website
~Sidewalk repairs
Sidewalk replacement and/or repair for raised and damaged areas is quite expensive.
Without charging homeowners a special assessment for much needed repairs, the Board of Directors is doing what we are able while still building a state mandated reserve fund. If any homeowner has resources for concrete work, graffiti removal, signs, or other benefits to the Association, please contact the Board of Directors.
Please bear with us as we transition this Association to allow more information to be disbursed to the homeowners and residents while following the demands of keeping up with monthly expenses and the CCRs and state laws that govern our Common Interest Development.
We are all volunteers with families. We work, go to school, participate in additional volunteer functions, and try to support our Association. This work is very time consuming and the most valuable resource we need is time from others in our neighborhood to help keep this Association running smoothly and efficiently while continuing to reduce costs for our members. We encourage others to assist in any way they can. You do not have to join the Board in order to assist with some of the functions of the Association.
Where does all of our money go?
A common concern is where the Association spends the money received from the dues paid by homeowners.
Expense incurring activities for the HOA:
~Watering of the parks
~Mowing of the parks
~Tree trimming
~Insurance
~Collection & Notification Activities
~Storage for HOA records
~Vandalism repairs
~Park sprinkler maintenance
The estimated monthly accounts payable for the Association is approximately $4500 which results in a state mandated reserve fund of $27,000. Our current reserve fund balance as of 03/31/2009 is $11,259!
Additional items for larger repairs and/or replacement require the Board of Directors to obtain bids to be opened and reviewed before accepting. Typically, we request bids from three companies before selecting the best company for the project at hand, whether it be graffiti removal, sidewalk repairs, or tree trimming. These larger jobs cost a bit of money for the Association and sometimes it takes a few months of saving money before we are able to spend money on such a large project. We save money to be able to pay for projects without having to increase monthly dues or impose a special assessment per homeowner.
Monthly Board Meetings
The Board of Directors hold monthly meetings on the 3rd Monday of each month. For the months of June through October these meetings are being held in our Common Area at the end of Medallion Place. Prior to June 2008, our meetings were held at Flo’s Farmhouse Café at no charge to the Association. We hope to resume our meetings at Flo’s without charge as the evenings get dark sooner and begin to get cooler.
The Board of Directors reviews committee reports each month that entail bid requests, status of the park, the neighborhood, the website, and our Association finances.
We encourage all homeowners to attend these monthly Board meetings to obtain information regarding the Association and how the Board is working in order to best serve the overall community.
Additionally, these meetings allow for homeowners to address the board with questions, comments, and/or concerns regarding the community, the Board, or any specific area of the Association or laws that govern it. We will do our best to keep everyone informed while continuing to curb expenses by sharing these items at board meetings and publicizing minutes of the meetings on our website.
Newsletters
The newsletter is a way for the Board of Directors to inform the homeowners and residents of meetings, events, topics of interest, and information on HOA requirements and/or standards to the homeowners. The California state law mandates that we inform homeowners of monthly meetings of the Board of Directors at least four days prior to such meetings. The Park Vista II Homeowners Association’s C.C.&R.’s mandate that these notices are provided to homeowners a minimum of 10 days prior to any Board of Directors meeting.
The HOA pays only for the paper, envelopes, labels, and stamps that are necessary for the mailing of the newsletters. The Board of Directors, in further attempts to reduce costs, has decided to mail the newsletters with the billing statements that are sent to each homeowner. This will reduce HOA mailings from two per month to one per month, notwithstanding items that may be mailed in connection with other HOA related matters.
A homeowner within your community prints each of these newsletters on their personal printer, donating the ink and time that it takes to make these newsletters possible. We have a return address stamp that is used for mailings that helps reduce the amount we spend on labels.
Destroying Documents
The Board of Directors has agreed to destroying documents that will have no legal bearing on the Association after 10 years. Some documents such as tax returns, C.C.R.s, and other pertinent information the State of California mandates HOA’s to retain will be kept longer than the 10 year period. Once we can convert all of our older documents to electronic format, we can reduce the storage expenses incurred each year. Scanning is a time consuming function as documents are sorted, scanned, saved, and/or shredded.
For any documents that will be destroyed, the Board of Directors wants to assure homeowners that all documents will be criss-cross shredded to satisfy requirements of privacy.
Saving our Association money
It is the goal of your Board of Directors to rein in expenses while maintaining the needs of our Association.
- We have reduced expenses with the resignation of our bookkeeper. Our Treasurer has taken over the function our bookkeeper had been performing. Our Finance Audit Committee oversees the finances to ensure accountability. With the resignation of our bookkeeper, we are saving our Association an estimated $335 a month or an estimated yearly savings of $4000!
- We have secured a Staples card so that our Association receives credit back on purchases made for HOA supplies. At the end of each quarter, Staples will issue a check to the Association in the amount of our savings! If you want to help increase our savings here, please use our HOA phone number when you purchase at Staples!
- We have combined the newsletter with the billing notifications to reduce mailings from two standard notifications to each homeowner down to one. The standard monthly notifications are the billing notice and the newsletter. These will now come together in one mailing.
- We are working on increasing our electronic information to reduce papers that require storage, thus reducing our storage needs. When all documents required to be retained are scanned, we will no longer require our storage unit, thus cutting another expense.
- Minutes of all meetings are electronically recorded and disbursed to the Board of Directors via email for review. The Association is no longer paying to produce paper copies of these minutes to each board member. Homeowners can request copies of these minutes at their expense. Minutes will be placed online in pdf format on the Association website as we continue to update.
We hope to continue to find ways to cut expenses so more money can be put into the upkeep of our Common Areas as well as money being placed in our reserve fund for emergency needs. We are a Mutual Benefit Corporation – we all benefit from each other working together for the betterment of our community! We encourage you to assist in creating your community and making it a great place!
